Custom Audit Filters

Drive Toolbox's filter system includes fields specifically designed for auditing sharing and access. You can use these in the filter bar, Visual Builder, or Natural Language to find files matching specific patterns.

Common Audit Filters

Public Files

Find files accessible to anyone with the link:

shared_with:equals:public

Shared with a Specific Person

Find files shared with a particular user:

shared_with:equals:user@example.com

Files You Don't Own

Find files owned by someone else:

NOT owner_email:equals:me

Files Owned by a Specific Person

owner_email:equals:user@example.com

Shared with Anyone Outside Your Domain

Use the Sharing Panel to see all sharing relationships, then filter by person to find files shared with specific external users.

Files with Pending Transfers

pending_outgoing_transfer:equals:true

Recently Shared Files

recently:shared:30d

Files You Can Delete vs. Cannot

can_delete:equals:true
can_delete:equals:false

Combining Filters

Audit filters combine with any other filter conditions:

shared_with:equals:public AND is:folder

Finds publicly shared folders.

shared_with:equals:user@example.com AND size:gt:10MB

Finds large files shared with a specific person.

NOT owner_email:equals:me AND can_edit:equals:true

Finds files owned by others where you have edit access.

Saving Audit Filters

If you run the same audit regularly, save the filter for one-click reuse:

1. Enter your audit filter expression
2. Click the Save icon in the Filter tab
3. Name it descriptively (e.g., "Public files audit", "External sharing check")
4. Star it as a favorite for quick access

Taking Action

Once you have filtered to the files you want to audit:

1. Review the file list
2. Select files that need changes
3. Use Sharing & Permissions to change access:
   • Make Private — remove all sharing
   • Make Restricted — disable link sharing, keep direct permissions
   • Remove User — remove a specific person's access

Learn More

• Auditing Overview — All audit tools
• Filter Language Reference — Complete filter syntax
• Sharing & Permissions — Change permissions in bulk