Drive Toolbox Documentation

Drive Toolbox is a powerful desktop application for managing your Google Drive™ files.

Key Features

At the heart of Drive Toolbox, a powerful file filtering system allows you to find and list a precise set of files from your Google Drive™. And with that list, you can do great things.

Filters: Build Your List

Advanced Filtering

Find and list a precise set of files from your Google Drive™
Filter across 30+ metadata fields (name, size, type, date, owner, sharing, and more)
Complex boolean logic (AND, OR, NOT) with parentheses

Saved Filters

Name and save your frequently-used filters
Quick access to common filter patterns

Audit Your Google Drive™

Identify files you are sharing, and with whom
Find files shared publicly or with specific users or domains

Visual Filter Builder

Build filter expressions with an interactive tool
Field selector with descriptions of every available filter
No need to memorize filter syntax

Natural Language Support

Describe the filter you want and let the bots generate it for you
Works in any language
Review and test generated filters before applying

Fuzzy Search

Quick shortcut to search by filename with fuzzy matching

Batch Operations: Perform Actions on Multiple Files at Once

Delete Files

Trash all files matching a filtered list
Files moved to Trash where you can review before making permanent

Manage Sharing

Make a list of files public, private, or restricted
Add or remove sharing for a particular user, or a set of users from a shared domain
Change permission roles (reader, writer, commenter, owner)

Download

Retrieve all the files matching your filtered list

Move

Move all the files matching your filtered list into a selected folder

Metadata Updates

Star/unstar a list of files
Set folder color for a set of folders

Labels & Info

Attach custom labels and/or metadata to a list of files

Get Organized

Custom Labels

Tag your files with custom labels
Filter by label to find tagged files across your entire Drive

Custom Sort

View your files in their Drive folder structure, or as a flat list
Sort by name, date, size, owner, type, sharing status

Standard File Organizing Utilities

Rename files and folders; create folders; move files; star/unstar

Free Up Space

Folder Size

Drive Toolbox shows you the total size of a folder’s contents
Sort files and folders by size to see at a glance what is taking up your space

Deduplicate

Find duplicate files

Batch Delete

Apply custom filters to find and remove files you do not need anymore

An interactive audit tool built into the My Drive page.

See who you are sharing files with at a glance
Single-click to filter the File Table based on sharing
Select files to perform batch actions — including changing sharing for all those files at once

Robust Architecture

Account Switching

Easily switch between your Google Drive™ accounts
Pro subscription manages up to 10 accounts with a single subscription

Sync to Drive

Your custom labels and saved filters live on your own computer
Drive Toolbox can back up and sync them by storing them to your own Google Drive™
Use the app seamlessly on multiple devices

Verified Security

Independent Tier 3 security audit by TAC Security, a Google-recommended auditor
Exceeds Google’s Tier 2 requirement for our application

Enterprise Available

Integrated Google OAuth and Enterprise tooling
Make Drive Toolbox available to everyone in a Workspace
Contact: sales@clockwiselogic.com

Privacy First

Drive Toolbox is a Desktop app and we never see any of your Google Drive™ data - nothing about your files is ever sent to our servers. Instead, data is stored on your own computer in a local database. We show you exactly where to find that database, in the Settings section of the Desktop app.

We do have a web app, and that has a backend where we store your login and account info, feature requests, bug reports, and so forth. We also store operational items, like a last sync timestamp if you are syncing your Drive Toolbox data to your Google Drive™. (That helps us make the Sync to Drive feature work well - but all the Drive data is stored on your own computer, or your Google Drive™!) See our Privacy Policy and Terms of Service for more details.

We do not share any of your data with anyone and we will never sell your data.

What doesn't Drive Toolbox do?

Our app does a lot! But it is not meant for searching or filtering by the content of files - only the metadata.

What else do you want to see? Add a feature request!

Documentation Sections

These docs are a work-in-progress and we will continue to update and improve them. Download the app and give it a try - we hope you will find it both powerful and intuitive.

Filtering

As you will learn in the filter language docs, you do not need to learn Drive Toolbox's filtering language to use it. You can write what you are trying to do in any language, and we'll generate the filter expression for you to review and test. You can also use the Visual Filter Builder to build expressions with a field selector that describe every possible filter and how it works.

Last Updated: 2026-02-21